How a relieving letter facilitates in clean exits

How a relieving letter facilitates in clean exits

Congratulations, you have just got a new job offer. It is time you move on to your next organization or the dream role that you were hoping for. You must be excited with the turn of things happening.

Before you go ahead with your job offer, make sure you collect your relieving letter before you join the next organization. A leading recruitment firm also warns that exit interviews should never be taken lightly and how a relieving letter is a crucial piece of official document.

Studies by recruitment agencies show that 92 per cent of the employees and managements across various domains take exit policies seriously. Research findings also show that more than 90 per cent of the organizations stress on a relieving letter during recruitment.

Several candidates’ especially fresh graduates and junior professionals do not realise the importance of a relieving letter. A relieving letter stands as a pillar for walking without any problems into your next job. Your relieving letter from the previous employer shows that you have cleared all the dues and have no work pending there. This helps your new employer to trust you fully and begin the work. Certain organizations pass on confidential information to their employees. Such organizations make sure that the employee who is going to resign is completely relieved from his duties and is not carrying any of the company’s data or internal property.

A relieving letter is that official document provided by an organization to their employee. It is also considered to be an acknowledgment letter for the service rendered by the employee. The relieving letter is a critical document issued by an organization to one of its staff members who has duly resigned from their role.

A relieving letter consists of a positive response or feedback of the employee from the organization. The relieving letter is also a letter of acknowledgment thanking the employee’s services towards the company. The relieving letter is crucial for various other organizations to understand and measure you through your immediate past work job roles and experience. Apart from this, the relieving letter is issued to the employee only upon the completion of the pending work or assigned work .An employee can get their relieving letter only after they have cleared all the formalities and there are no pending jobs.

Employees understand how relieving letters help in graceful exits for the employee. Since organizations are networked well, it is vital that the employee doesn’t face any problem when they want to walk out. It is in such situations that the relieving letter is considered extremely useful and stands a crucial testimony for the employee.

The goal of the study was to get an idea about the employees' seriousness and reasons during the exit process and understanding the methods at several organizations.



Employee name

Employee designation

Employee address


Dear Employee name


With reference to your letter dated ___________ for resigning from the services of our organization,

We write to inform you that your resignation has been accepted and you shall be relieved of your duties with effect from close of working hours of _______________.

You are requested to hand over all the property of the company including hard copies and e copies of files, brochures etc to the authorized people.

Your salary, incentives and other benefits have been settled with the company and you can collect the same on the day of relieving after office hours.

We appreciate your contribution towards our company. We wish you the very best in all your future endeavours.

With best wishes,

Authorized signature